Select this to enable text only view

1.02.011.001 - Campus Closings - Extreme Conditions

Approved: 3/3/2011
Approved By: President's Staff
Category: 1 - STRUCTURE MISSION AND GOVERNANCE
Section: 02 - COLLEGE GOVERNANCE AND SPONSORSHIP
Policy: 011 - Business Continuity

This procedure establishes guidelines for the College concerning operations during periods of extreme weather conditions or other emergency circumstances.  This procedure applies to all College employees and students.  Employees covered by collective bargaining agreements will be governed by the terms of those agreements.

The safety of all employees and students as well as the ability to operate the College will be taken into consideration during extreme weather conditions.

Normal Hours of Operation

Unless otherwise noted, the College’s normal hours of operation are as follows:

  • 7:00 a.m.-10:00 p.m.

Information and Registration Center

  • 7:30 a.m. to 7:00 p.m. – Monday through Thursday
  • 7:30 a.m. to 4:30 p.m. – Friday

Counseling Office

  • 8:00 a.m. to 7:00 p.m. – Monday through Thursday
  • 8:00 a.m. to 4:30 p.m. – Friday

Library

  • 7:30 a.m. to 8:00 p.m. – Monday through Thursday
  • 7:30 a.m. to 4:00 p.m. – Friday
  • Closed – Saturday
  • Closed – Sunday

Definitions - Closings and Cancellations

Campus Closed

Only by authorization of the President (or designated representative) will the College be officially closed.  When the College is closed, all employees are excused from reporting for their normal job responsibilities.

Classes Cancelled

When the College cancels classes completely or until a designated start time, all employees are still to report for their normally scheduled hours of work.  If an individual staff, administrator, or faculty member is unable to make their start time, they will be required to complete a Work Variance Form for the time missed.

Class cancellations will be based upon logical divisions between morning, afternoon, and evening classes. Used only for extreme weather purposes, morning classes begin before Noon; afternoon classes begin after Noon; and evening classes begin after 5:00 p.m. Classes in session during these divisions will continue as scheduled.

Given that weather conditions are unpredictable, the President (or his designee) is the only individual authorized to cancel classes, and will strive to reach a decision on the College’s status by the following times:

  • 5:00 a.m. for morning classes and all day cancellations
  • 10:00 a.m. for afternoon classes
  • 3:00 p.m. for evening classes

Instructors who are unable to meet a scheduled class should contact their appropriate division to inform them that the class is cancelled because of the instructor’s inability to arrive on campus.

Communication Plan

E2campus, the College’s emergency notification system, will be considered the primary means of communicating campus closings or delays to students and employees.

Campus closings or class cancellations will be communicated as follows:

In the event of an emergency or severe weather, the Vice President for Finance and Operations will be responsible for monitoring reports from the National Weather Service, the Beaver County Emergency Agency, and local media outlets as appropriate to ascertain the nature and severity of the weather conditions.  In instances involving College Centers located geographically outside of Beaver County, the Vice President for Finance and Operations will communicate with the administrator responsible for the operation of each affected area.  In those cases where conditions such as snow accumulation, ice accumulation, closed roadways, and other relevant factors necessitate the closing of the campus, the Vice President for Finance and Operations will notify the President as early as is practical, but not later than 5:00 a.m. 

Upon receiving this call, the President will make a determination to either open or close the campus. The Vice President for Finance and Operations will notify the Director of Communications (or designated representative) of the decision reached.

The Director of Communications (or designated representative) will notify appropriate media outlets and update the College’s electronic road sign.

However, employees and students of the College are advised to call the College’s main phone number (and select “Class or Event Cancellations” from the options menu) or check the College website at www.ccbc.edu for more specific information on the College’s status.

The Vice President for Finance and Operations (or designated representative) will be responsible for disseminating messages via e2campus.  Messages are sent via e2campus to home phone voice mails, text messaging systems, and/or email accounts as well as posted on the College’s Facebook and Twitter pages and via the e2campus RSS Feed on the College’s website.

Upon receiving the e2campus notification, the Vice President for Information Technology will ensure that the Auto Attendant greetings for the main campus, Information and Registration Center, Aviation Sciences Center, and Washington County Center are changed to appropriately reflect the College’s status.

Identification of Back-ups

In the event that the main contact person cannot be reached, the following designated representatives should be called immediately as back-up:

  • President – Vice President Learning and Student Success/Provost
  • Vice President for Finance and Operations – Vice President Information Technology
  • Director of Communication – Vice President for Community Relations and Development
  • Vice President for Information Technology – Network Manager