1.02.007.001 - Councils, Committees and Project Teams
The Community College of Beaver County is committed to creating an environment of inclusion in its planning and operations. To this end, a series of council, committees and project teams will be created to provide opportunities for employees at all levels to have a voice in the direction and effectiveness of the institution. For the purposes of this procedure, changes in the role and responsibilities of a Council or a Committee will be accomplished through appropriate modification of the procedure. The role and responsibilities of process management teams and ad hoc work groups will be defined through a specific assignment of project activity and may be created and dissolved, as needed, without the necessity of modifying the procedure. The function and responsibilities for each will be as described in the following.
The Planning Council is created through the Office of the President to serve as part of the institutional governance system. Its purpose is to ensure that employees at all levels of the College are provided with an opportunity to be actively involved in planning for the future of the College. The Planning Council is expected to formulate recommendations relating to the College’s Vision, Mission Values and Goals for consideration by the Board of Trustees.
Its members include representatives from the faculty, staff and administration of the College. Applications are solicited from interested persons and reviewed by the current members of the Planning Council who recommend potential appointees to the President for action. A more detailed description of the Planning Council and its membership is included in the Planning Council Charter which is part of the College Procedures Manual.
The Assessment Council is created through the Office of the President to serve as part of the institutional governance system. Its purpose is to develop performance measures to document the effectiveness of the College in addressing it Vision, Mission, Values and Goals and in achieving its activities associated with the College’s Strategic Plan. The Assessment Council will review appropriate data and present a report card to the Planning Council along with recommendations on strategies for enhancing institutional effectiveness.
Its members include representatives from the faculty, staff and administration of the College. Applications are solicited from interested persons and reviewed by the current members of the Assessment Council who recommend potential appointees to the President for action. A more detailed description of the Assessment Council and its membership is included in the Assessment Council Charter which is part of the College Procedures Manual.
The Academic Council is created through the Office of the Vice President for Learning and Student Success or its successor position for the purpose of reviewing and making recommendations on the academic and student success policies and procedures of the College. Its members include appropriate members of the administrative staff as determined by the Vice President for Learning and Student Success and by divisional faculty as described in the Bargaining Agreement between the College and the Society of the Faculty.
Recommendations from the Academic Council will be considered in the process of finalizing the academic and student success policies and procedures of the College. A more detailed description of the Academic Council is included in the Academic Council Charter which is part of the College Procedures Manual.
The Curriculum Committee is created through the Office of the Vice President for Learning and Student Success or its successor office for purposes of reviewing proposals for changes to existing instructional programs and for the implementation of new instructional programs leading to degrees or certificates awarding college credit. Its membership will be composed of faculty members as described in the Bargaining Agreement between the College and the Society of the Faculty. The recommendations of the Curriculum Committee will be considered in the process of finalizing the curricula of the College.
The Wellness Committee is created through the Office of Human Relations. Its purpose is to promote wellness activities and programs on campus for faculty and staff. The Wellness Committee sponsors monthly Lunch and Learns and activities promoting health. Employees of all levels of the College may participate.
Its members include faculty, staff and administration. Employees of CCBC are invited to be a part of the Wellness Committee.
The Safety Committee is comprised of a cross-section of employees from within the College. The purpose of the committee is to discuss identified areas of concern involving the safety of employees, students and visitors of the college. The committee communicates these areas of concern to the Vice President of Finance and Operations and, where appropriate, may make suggestions for possible corrective action.
Jenzabar Users Group
JUG is a dedicated user group for Jenzabar EX at CCBC. The CCBC JUG will act as the primary body for discussing the various aspects (both technical and non-technical) of Jenzabar EX use at CCBC, will play an important role in coordinating changes to the JENZ environment that impact our people, processes, and technology, and will be the primary voice for JENZ throughout the CCBC community. In short, the CCBC JUG will be the barometer through which the health of Jenzabar at CCBC will be measured.
Information Technology Council
The Information Technology Council is advisory to the Vice President of Information Technology and provides recommendations and review regarding the information technology needs of the College. The council serves as the primary representative body of the stakeholders of information technology at the College, both instructional and non-instructional. The Information Technology Council contributes to the College’s governance process by collecting, assimilating, and distributing information that will inform the executive decision making processes and informs constituencies of the results of the decision making processes.
The Information Technology Council ensures that:
- Information technology decisions are made in a collegial and professional manner
- Information technology enhances and serves student learning.
- Information technology support the goals in the college strategic plan
- Information technology operations and infrastructure are stable and reliable
Process Management Teams
On an as needed basis, the President may commission process management teams assigned to review existing processes and operations within the College in order to evaluate their effectiveness and to make recommendations for making the process(es) more responsive to student and/or College needs. Such teams will be commissioned by the President and will cease to exist when its assigned work is completed and recommendations are forwarded to the President.
Each process management team will have a team sponsor who will be responsible for defining the team assignment, recruiting members from among the faculty, staff and administration to serve on the team and ensuring that the work of the team is completed using appropriate process management techniques. The findings and recommendations of the process management teams will be used by the President and the President’s staff in making changes in the processes and operations addressed by the process management team.
Ad Hoc Work Groups
From time to time, it may be appropriate to create ad hoc work groups to assist in addressing some issue or initiative being addressed within the College. These groups may be appointed by any administrator within the College and their size and activity will be determined by the administrator appointing the group. The role of such groups within the College will be advisory in nature, and the group will be dissolved upon completion of its assigned task.