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3.05.001.005 - Faculty Withdrawal of Students

Approved: 5/6/2010
Approved By: President's Staff
Category: 3 - ACADEMIC SERVICES
Section: 05 - STANDARDS OF ACADEMIC PROGRESS
Policy: 001 - Academic Progress Standards

Faculty of the College may withdraw students enrolled in their class under two sets of circumstances during the course of the semester.  The first case will occur in conjunction with the process of roster certification.  If a faculty member finds a student listed on her/his roster of officially enrolled students and the student has not attended at least one class session during the certification period, the faculty member must indicate the student’s failure to attend to the Office of the Registrar.

Upon receipt of this notification, the Office of the Registrar will withdraw the student from the indicated class.  The student’s registration record will be reduced by the credit hour value of the course from which s/he is being dropped, and financial assistance awards will be adjusted accordingly.  The record of enrollment in the course will not appear on the student’s transcript, and the credit hour value of the course will not be used in calculating satisfactory academic performance.

Following the roster certification period, faculty may initiate a withdrawal for any student identified by a faculty member as not pursuing the objectives of the course.  To utilize this withdrawal option, the faculty member must have defined in the course syllabus distributed to students at the beginning of classes the criteria that will be used in measuring progress toward achievement of the course objectives.  These requirements may include statements defining the expectations for attendance; tests to be taken, reports to be submitted, projects to be completed, presentations to be made and other activities required for the student to complete the course.

When, on the basis of a combination of these benchmarks, the faculty member determines that a student has ceased to pursue the objectives of the course, s/he may initiate a withdrawal of the student by notification to the Office of the Registrar.  It is noted the decision to withdraw the student must be based on a combination of the benchmarks taken collectively rather than failure to achieve any one benchmark.  It is also noted that students who continue to pursue the objectives of the course and who are not successfully achieving the requirements established through the benchmarks may not be withdrawn using this procedure.  Withdrawals under this procedure must occur prior to the end of the twelfth week of the regular semester.

Upon receipt of notification of a withdrawal from a faculty member, the Office of the Registrar will process the withdrawal and notify the student of the action taken.  For administrative tracking purposes, the grade of “WF”, noting withdrawn by faculty, will be entered into the student records system.  A final grade of “W” will be recorded on the final grade roster for the semester and may not be changed by the faculty member unless a reinstatement action has been completed.  The grade of “W” will appear on the student’s transcript and will be used as defined in the College’s grading procedures in determining satisfactory academic progress by the student.

Following notification to the student, the student may request a reinstatement by the faculty member.  The appeal must be initiated within ten (10) days from the date the withdrawal was processed by the Office of the Registrar.  The student must make a direct appeal to the faculty member initiating the withdrawal action, and it will be the faculty member’s determination as to whether the student can complete the required work and can therefore be reinstated.  Where the appeal is accepted, the faculty member must issue a reinstatement notification to the Office of the Registrar.  If the appeal is denied by the faculty member, the student may appeal further following the guidelines established in the College’s grade appeal process