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6.06.001.007 - Timekeeping

Approved: 11/1/2012
Approved By: President's Staff
Category: 6 - HUMAN RESOURCES
Section: 06 - WAGES AND BENEFITS
Policy: 001 - Position Classification and Compensation Plan

Accurately recording time worked is the responsibility of every employee. Federal and state laws require CCBC to keep an accurate record of time worked in order to calculate employee pay and benefits. Time worked is all the time actually spent on the job performing assigned duties.

For those employees compensated on an hourly basis, they should accurately record the time they begin and end their work, as well as the beginning and ending time of each meal period. They should also record the beginning and ending time of any split shift or departure from work for personal reasons. Overtime work must always be approved by your supervisor before it is performed.

All other employees are required to report their time accurately, making sure that time absent is accurately reported as to reason (i.e., vacation, sick…).

Any employee, who alters, falsifies, or tampers with time records (their own or others), or records time on another employee's time record, may be subject to disciplinary action, up to and including termination of employment.

It is the employees' responsibility to sign their time records to certify the accuracy of all time recorded. The supervisor will review and then initial the time record before submitting it for payroll processing. In addition, if corrections or modifications are made to the time record, both the employee and the supervisor must verify the accuracy of the changes by initialing the time record.

All timecards are to be signed by the employee and approved by a member of management.

Approved timecards should accurately report and reflect hours actually worked, not scheduled hours.

For purposes of converting minutes worked to hour equivalency to determine pay, the following table will be used:

 

Minute(s)

Part of Hour

 

Minute(s)

Part of Hour

1

0.02

 

31

0.52

2

0.03

 

32

0.53

3

0.05

 

33

0.55

4

0.07

 

34

0.57

5

0.08

 

35

0.58

6

0.10

 

36

0.60

7

0.12

 

37

0.62

8

0.13

 

38

0.63

9

0.15

 

39

0.65

10

0.17

 

40

0.67

11

0.18

 

41

0.68

12

0.20

 

42

0.70

13

0.22

 

43

0.72

14

0.23

 

44

0.73

15

0.25

 

45

0.75

16

0.27

 

46

0.77

17

0.28

 

47

0.78

18

0.30

 

48

0.80

19

0.32

 

49

0.82

20

0.33

 

50

0.83

21

0.35

 

51

0.85

22

0.37

 

52

0.87

23

0.38

 

53

0.88

24

0.40

 

54

0.90

25

0.42

 

55

0.92

26

0.43

 

56

0.93

27

0.45

 

57

0.95

28

0.47

 

58

0.97

29

0.48

 

59

0.98

30

0.50

 

60

1.00