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1.02.007.005 - DELETED Information Technology Council Charter

Approved: 12/4/2008
Approved By: President's Staff
Category: 1 - STRUCTURE MISSION AND GOVERNANCE
Section: 02 - COLLEGE GOVERNANCE AND SPONSORSHIP
Policy: 007 - President Position Description

The Information Technology Council is advisory to the Vice President of Information Technology and provides recommendations and review regarding the information technology needs of the College.  The council serves as the primary representative body of the stakeholders of information technology at the College, both instructional and non-instructional.   The Information Technology Council contributes to the College’s governance process by collecting, assimilating, and distributing information that will inform the executive decision making processes and informs constituencies of the results of the decision making processes.

The Information Technology Council ensures that:

  • Information technology decisions are made in a collegial and professional manner
  • Information technology enhances and serves student learning.
  • Information technology support the goals in the college strategic plan
  • Information technology operations and infrastructure are stable and reliable 

Subcommittees

The Information Technology Council will receive reports from the following Information Technology sub committees: 

Instructional and Educational Technologies  (Black Board, learning spaces design, etc)

  • Web  Advisory Committee (Web and Portal)
  • Administrative Systems (Jenzabar Users Group, Ad Astra, TrackDat, etc)

Regular Membership

The regular membership consists of Community College of Beaver County representatives who are knowledgeable of and conversant in information technology and its uses in Higher Education.  Members shall be appointed from the following constituencies:

Information  Technology

  • Vice President Information Technology (chair)

1

Permanent

  • Information Technology Department Representative

1

Appointed  by the Vice President of Information Technology from the IT staff

Faculty

 

  • Faculty members

2

Appointed by the Vice President of Learning Student Success

Classified staff

  • Member at large.

1

Appointed by the President

Functional Areas

 

  • President’s Staff

1

Appointed by the President

Sub Committee Liaisons

  • Instructional and Educational Technologies  

1

Appointed by the subcommittee

  • Web Advisory Committee

1

Appointed by the subcommittee

  • Administrative Systems

1

Appointed by the subcommittee

Students

  • Student Representative

1

Appointed by Student Government

 

Total

10

 

Membership Responsibilities

The responsibilities of membership include:

  • Participation in meetings,
  • Acquisition of knowledge regarding technology issues,
  • Making decisions from a total-college perspective, and
  • Communication of the decisions of the Technology Council as well as the rationale behind the decisions with their constituent groups.

Chair 

The Council will be chaired by the Vice President of Information Technology and a co-chair who will be elected annually by the members of the council. The Chairs are responsible for setting the meeting agenda, conducting the meeting according to Robert’s Rules, recording and disseminating the meeting minutes to the President’s Cabinet. 

Meetings 

Meetings shall be scheduled monthly during the fall and the spring semesters or as needed in the event of special circumstances

Decisions 

Decisions shall be made through consensus, if possible. If consensus cannot be achieved through discussion or because of a lack of time on an urgent issue, then decisions may be made through a vote of the regular membership present at a meeting.  Decisions made through voting during a meeting will be effective upon agreement among a simple majority of those present, provided that a quorum of the membership is present.  A quorum exists if a majority of the regular membership is in attendance.  Decisions may also be made through asynchronous polling (e-mail, mail, etc.) provided that all members are polled and a simple majority of all the members are in agreement.

Changes to the Charge

Changes to this charge may be recommended by the Information Technology Council, and shall be invoked through approval by the President of the College.