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6.05.004.001 - Vacation Benefits

Approved: 9/6/2012
Approved By: President's Staff
Category: 6 - HUMAN RESOURCES
Section: 05 - ATTENDANCE AND PAID LEAVE
Policy: 004 - Vacation Leave

Vacation time off with pay is available to eligible employees to provide opportunities for rest, relaxation, and personal pursuits.

This procedure applies to all employees not covered by a Collective Bargaining Agreement (CBA). For those employees covered by a CBA, please refer to it in regards to vacation benefits.

Employees in the following employment classification(s) are eligible to earn and use vacation time as described in this policy:

·        Regular full-time employees

The amount of paid vacation time employees receive each year increases with the length of their employment as shown in the following schedule:

Administrative Employees:

  1. Upon entrance in an eligible category, the employee is eligible for 15 vacation days each year, accrued biweekly at the rate of approximately 4.32 hours for each biweekly pay period worked (assuming a 26 pay period year). The accrual rate would be approximately 4.16 hours for each biweekly pay period worked (assuming a 27 pay period year).
  2. Starting in the sixth year of eligible service, the employee is eligible for 20 vacation days each year, accrued biweekly at the rate of approximately 5.76 hours for each biweekly pay period worked (assuming a 26 pay period year).  The accrual rate would be approximately 5.55 hours for each biweekly pay period worked (assuming a 27 pay period year).
  3. Starting in the eleventh year of eligible service, the employee is eligible for 25 vacation days each year, accrued biweekly at the rate of approximately 7.21 hours for each biweekly pay period worked (assuming a 26 pay period year). The accrual rate would be approximately 6.94 hours for each biweekly pay period worked (assuming a 27 pay period year).
  4. Note: Administrators employed prior to July 1, 2008, will be eligible for 25 vacation days each year, accrued biweekly at the rate of approximately 7.21 hours for each biweekly pay period worked (assuming a 26 pay period year). The accrual rate would be approximately 6.94 hours for each biweekly pay period worked (assuming a 27 pay period year).

Confidential Employees:

  1. Upon entrance in an eligible category, the employee is eligible for 15 vacation days each year, accrued biweekly at the rate of approximately 4.32 hours for each biweekly pay period worked (assuming a 26 pay period year).
  2. Starting in the fifth year of eligible service, the employee is eligible for 20 vacation days each year, accrued biweekly at the rate of approximately 5.76 hours for each biweekly pay period worked (assuming a 26 pay period year). 

The length of eligible service is calculated on the basis of a "benefit year." This is the 12-month period that begins when the employee starts to earn vacation time. An employee's benefit year may be extended for any significant leave of absence except military leave of absence. Military leave has no effect on this calculation. (See individual leave of absence policies for more information.)

Once employees enter an eligible employment classification, they begin to earn paid vacation time according to the schedule. They can request use of vacation time after it is earned.

Paid vacation time can be used in minimum increments of 15 (fifteen) minutes. To take vacation, employees should request advance approval from their supervisors. Requests will be reviewed based on a number of factors, including business needs and staffing requirements.

Vacation time off is paid at the employee's base pay rate at the time of vacation. It does not include overtime or any special forms of compensation such as incentives, commissions, bonuses, or shift differentials.

As stated above, employees are encouraged to use available paid vacation time for rest, relaxation, and personal pursuits. In the event that available vacation is not used by the end of the benefit year, employees may carry unused time forward to the next benefit year.

Employees may accumulate vacation time to a maximum of two hundred twenty five (225) hours or thirty (30) days. Any hours exceeding this maximum will be forfeited by the employee without compensation.

Upon termination of employment, employees will be paid for unused vacation time that has been earned through the last day of work.