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3.05.001.001 - Satisfactory Academic Progress and Good Standing

Approved: 9/4/2014
Approved By: President's Staff
Category: 3 - ACADEMIC SERVICES
Section: 05 - STANDARDS OF ACADEMIC PROGRESS
Policy: 001 - Academic Progress Standards

As an open admission institution, CCBC will normally permit enrollment for any individual who has the potential to benefit from participation in the educational program provided through the College. Acceptance for an individual to enroll does not automatically guarantee access to specific programs within the College if specialized admission requirements have been established.

Upon initial enrollment, a student will be required to demonstrate satisfactory academic progress and remain in good standing with the institution. For students participating in certificate/degree programs offered for College credit, the following definitions and processes will determine satisfactory academic progress and good standing.

Basis of Calculations

Quality points will be awarded on the basis of grades earned under the institutional procedures on Grades and Grading.  Quality point averages will be calculated at the end of the Fall and Spring semesters and at the end of the Summer term for all courses completed during the Summer.

The calculations will be based on all credit hour courses completed during the semester/term.  In all calculations, incomplete (I) grades will be treated on the same basis as a final grade of “F.” When the “I” grade is converted, the semester and cumulative QPA will be recalculated appropriately.

Good Standing

Full-time students will be defined as those completing at least twelve (12) semester credit hours with a semester QPA of 3.2 to 3.7499 will be placed on the Dean’s List for the semester.  Those with a semester QPA of 3.75 or above will be placed on the President’s List for the semester. Criteria for part-time student placement on either the Dean’s List or the President’s List are described in separate procedures.

Academic Warning, Probation, Dismissal, Appeal & Reinstatement

The College correlates Academic Progress with federal regulations for Financial Aid in order to protect students against the loss of Financial Aid. 

Minimum quality point averages must be maintained on the basis of semester completion as listed below:

A student must maintain the following cumulative QPA:

  • End of first semester or 9 credits - 1.5 cumulative QPA minimum
  • End of second semester or 18 credits - 1.7 cumulative QPA minimum
  • End of third semester or 27 credits - 1.9 QPA cumulative minimum
  • End of fourth semester or 36 credits - 2.0 QPA cumulative minimum

First Warning

If, after the end of the term, the student falls below the standard, the student will receive a First Warning Letter indicating that the student remains eligible for continued enrollment with the College, and as a condition of enrollment, the student:

  1. will be required to meet with a counselor,
  2. may be required to retake diagnostic testing, and
  3. may be required to take/retake any needed developmental course(s).

A letter will be sent from the Provost’s office notifying both the student and the academic advisor within 10 business days from the posting of final grades.  Within the letter, the student will be informed of the above requirements as well as the potential for dismissal.  In rare instances, students may be on the Dean’s List and Academic Probation at the same time.  Those students will receive a letter commending them for their achievements and explaining that, because their GPA still is below the required standard, they will continue on probation.  The tone of the letter is to be complimentary and encouraging, yet advisory.

Academic Probation

Any student whose academic performance does not meet the QPA standards below during the semester of warning will be placed on academic probation.  During academic probation, the student is expected to continue with the above requirements.  Minimum quality point averages must be maintained on the basis of semester completion as listed below:

A student must maintain the following cumulative QPA:

  • End of first semester or 9 credits - 1.5 cumulative QPA minimum
  • End of second semester or 18 credits - 1.7 cumulative QPA minimum
  • End of third semester or 27 credits - 1.9 cumulative QPA minimum
  • End of fourth semester or 36 credits - 2.0 cumulative QPA minimum

If after two semesters of academic probation, the student has not returned to good standing, the student will be placed on academic dismissal for a period of one year.

Academic Dismissal

A student placed on academic dismissal will be sent a certified letter from the Provost’s office within 10 business days of the posting of grades.  The letter will include the reason for dismissal, the process of Appeal, as well as the method of reinstatement.  The letter will suggest taking non-credit remedial classes during the dismissal period. 

A letter will be sent at the end of the student’s second semester of dismissal again suggesting that they take non-credit remedial classes during the dismissal period.

Academic Dismissal Appeal

A student placed on Academic Dismissal may present reasons, in writing within 5 days from letter receipt, to the Provost, to have his/her situation reviewed and the dismissal reversed.  The Provost, or his/her designee, will review the student’s appeal and render a decision within 5 business days of the request receipt.

Reinstatement Appeal

A student previously dismissed from the College may apply to the Provost for reinstatement 1 year after said dismissal.  Reinstatement after dismissal from the Community College of Beaver County is neither automatic nor guaranteed. A student may be reinstated only if the student provides convincing evidence of probable academic success if permitted to return to the college. A dismissed student, who has previously accumulated a substantial number of credit hours and/or an excessively low GPA, should expect that reinstatement is not likely to be approved. For programs with selective admission requirements, specified certification standards or additional program and graduation requirements, reinstatement may be impossible.

The application should include convincing evidence of the student’s motivation to continue and of the student’s specific efforts during the period of dismissal to eliminate previous weaknesses.  As a prerequisite of approval, the student must participate in academic counseling and may not enroll for more than twelve (12) semester credit hours.  The student may be required to take placement tests, repeat courses previously completed, participate in tutoring and/or other assistive services, enroll in developmental courses and/or take a reduced course load as recommended by the Provost or his/her designee. A student who is reinstated is automatically placed on probation until good academic standing is attained. Academic requirements will be determined by the Catalog in force at the time the student re-enrolls at the CCBC.

Special Help Letter

All students falling below a 2.0 cumulative GPA, but not placed on warning or probation, will receive a Special Help Letter.  This letter will suggest that:

  1. the student meet with a counselor,
  2. the student retake diagnostic testing, and
  3. the student take/retake any needed developmental course(s).

A letter will be sent from the Provost’s office notifying both the student and the academic advisor within 10 business days from the posting of final grades.