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1.02.007.008 - Institutional Effectiveness Council Charter

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Approved: 9/25/2014
Approved By: President's Staff
Category: 1 - STRUCTURE MISSION AND GOVERNANCE
Section: 02 - COLLEGE GOVERNANCE AND SPONSORSHIP
Policy: 007 - President Position Description
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PURPOSE

The CCBC Institutional Effectiveness Council (IEC) replaces the existing Planning Council and Institutional Assessment Council, both of which are dissolved.  The Institutional Effectiveness Council is created through the Office of the President to function as part of the College governance system.  It is charged with oversight of the planning and assessment activities of the College.

RESPONSIBILITIES AND FUNCTIONS

The Institutional Effectiveness Council is designated by the President to have the following responsibilities and functions:

  • Integrate the Vision, Mission, Values, and Goals of the College into the organization;
  • Ensure the College’s strategic plan maintains its viability and integrity;
  • Engage employees at all levels of the college in assessment and planning activities;
  • Serve as facilitators for the development of planning and assessment activities;
  • Monitor key performance indicators aligned with the Vision, Mission, Values and Goals;
  • Provide reports to the Board of Trustees and broader College community;
  • Maintain a focus on planning and assessment measures that promote student success.

 

MEMBERSHIP

The Institutional Effectiveness Council (IEC) shall be comprised of 18 members chosen by the president through an application process:

  • Five (5) full-time faculty:  One (1) from each academic division (Aviation, Business & Technologies, Nursing & Allied Health, and Liberal Arts & Sciences), and one (1) twelve month faculty.
  • Two (2) part-time faculty:  One (1) from the academic programs and one (1) from continuing education/workforce development.
  • Four (4) staff members.
  • Four (4) administrators/confidentials (including one (1) vice president and one (1) division director).

 

In addition, the following positions will have permanent membership on the IEC but may not hold any office:

  • AVP for Assessment (or a successor position)
  • Director of Institutional Research (or a successor position)
  • Data Miner (or a successor position)

 

OFFICERS

At the first meeting of each year, the following officers shall be chosen to serve for one (1) year:

  • A chair whose responsibilities include the scheduling and convening of meetings, setting agendas, and establishing subcommittees, working groups, etc. as needed.
  • A vice chair who will assist the chair and serve in that capacity in the absence of the chair.
  • A secretary whose responsibilities include keeping minutes and distributing materials to the membership as requested by the chair.

 

MEETINGS

The IEC membership will set a year-long meeting schedule at its first meeting but must meet a minimum of two (2) times each during the fall and spring academic semesters.

TERMS

Terms shall begin the first day of the academic year.  All members are eligible to serve one (1) three (3) year term; members may reapply after a lapse of one year.  Upon the convening of the first meeting, lots will be drawn to set an equal number of initial one (1), two (2) and (3) year terms that will then convert to a standard three (3) year term upon its expiration. 

In the case of a member’s resignation or removal, a replacement will be appointed by the President to serve the remainder of that term.

REMOVAL

If a member’s employee status changes such that he/she no longer represents his/her current group, that member will cease to be a member of the IEC.

Any member who misses two (2) consecutive meetings will be removed from the IEC.

RECORDS

The IEC secretary will archive all Council documents including minutes in Outlook Public Folders (or a successor site).