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3.05.001.009 Independent Study

Category: ACADEMIC SERVICES
Section: STANDARDS OF ACADEMIC PROGRESS
Policy: Academic Progress Standards
Approved: 1/8/2015
Approved By: President's Staff

Purpose

Establishing a procedure defining the roles and tasks involved in the independent study process

Responsibilities

Division Directors in collaboration with Director of Enrollment Services

Revisions

Revisions to this procedure will be made by the Director of Enrollment Services in collaboration with the Division Directors. This procedure will be reviewed annually to determine if changes are needed.

Procedure

Administratively Initiated Independent Study

An administratively initiated independent study is offered to Students whose course was cancelled due to low enrollment. This option is only used for Students who are close to graduation or certification and are unable to take the course in a subsequent term/sub term. The student must have a cumulative GPA of 2.0 or higher.

The application packet must include the master syllabus and be completed and approved by the Division Director. Once approved, Enrollment Services will assign the course number and the Division Director or designee will add the independent study course to the schedule. A copy of the completed approved packet will be sent to the Director of Enrollment Services prior to the certification of enrollment due date for the term/sub term in which the course is offered. Once received by the Director of Enrollment Services, the Student will be registered. The Division Director or designee will supply the faculty and student with a copy of the approved packet.

The completion of an independent study project(s) is indicated by an independent study completion form. The form is a part of the application packet and must be completed by the Student, approved by the Instructor, and signed by the Division Director. Once finalized the form is submitted to the Director of Enrollment Services by the end of the semester in which the independent study was complete. Once submitted to the Director of Enrollment Services the full application packet including project(s) will be put in the student’s academic file in student records.  The Instructor for the independent study is responsible for submitting the Student’s final grade, through MY CCBC, according to the due date designated on the academic calendar for the term/ sub term of the project(s). The Division Director will send a memo authorizing payment for Faculty to the Payroll department.

Student Initiated Independent Study

A Student initiated independent study is a project(s) designed by both a Student and an Instructor and is not to be used for a class listed in the college catalog. However, it must be within the subject area of the Student’s curriculum. The project(s) must be approved by the Division Director.

An Applicant for independent study must be a sophomore and have a cumulative GPA of 3.25 or higher when he/she applies, and may not attempt an independent study in place of a course previously failed. A student may not count more than six credits of independent study toward an associate degree, diploma, or certificate.

The application packet consists of a study proposal.  The study proposal will be completed by the Student and Instructor for the purpose of determining the grading system, the number of credits to be awarded, and plan for how the independent study will be completed.

The application packet, jointly prepared by the Student and the Instructor, must be completed and approved by the Division Director during the normal registration period. Once approved, Enrollment Services will assign the course number and the Division Director or designee will add the independent study course to the schedule. Once added to the schedule and copy of the approved packet is sent to the Director of Enrollment Services, the Student will be registered. The Division Director or designee will supply the faculty and student with a copy of the approved packet.

The completion of an independent study project(s) is indicated by an independent study completion form. The form is a part of the application packet and must be completed by the Student, approved by the Instructor, and signed by the Division Director. Once finalized the form is submitted to the Director of Enrollment Services by the end of the semester in which the independent study was complete. Once submitted to the Director of Enrollment Services the full application packet including project(s) will be put in the student’s academic file in student records.  The Instructor for the independent study is responsible for submitting the Student’s final grade, through MY CCBC, according to the due date designated on the academic calendar for the term/ sub term of the project(s). The Division Director will send a memo authorizing payment for Faculty to the Payroll department.