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5.03.001.012 Emergency Alert - Opt-Out

Category: FINANCE FACILITIES AND TECHNOLOGY
Section: COMPUTER AND TECHNICAL RESOURCES
Policy: Computer and Technical Resources
Approved: 3/31/2016
Approved By: President's Staff

Purpose

To ensure the safety of all students and employees during an emergency situation, the Community College of Beaver County has implemented an emergency alert system. The emergency alert system provides a simple, yet powerful, hosted communication platform that allows the College to communicate with users via multiple modes of message delivery. Messages can be sent to cell phones, land-lines, the college email address and other email addresses, RRS feeds, the College’s digital signage, social media and other channels. The system will be used in the event of an on-campus emergency, an unscheduled College closing, a delay of or cancellation of classes or other emergency situations.

Procedure

Students’ enrollment will be on a term-by-term basis and include all students currently enrolled in credit bearing courses for a term. The enrollment will be from five days prior to the start of the term to the day before the start of the next term.

Employee enrollment will be on an ongoing basis. All employees with at least one current active position will be enrolled. This includes full-time and part-time staff, full-time and adjunct faculty, Continuing Education and Workforce Development instructors, confidential employees, administrators, and members of the Board of Trustees.

The emergency alert information for each enrollee will be populated initially with information from the Jenzabar database. This will include the college email address, and, if available, the home telephone number for calls and mobile telephone number for text messages.

Those enrolled in the emergency alert system will have the option to update their information or to opt out of the emergency notification system using the emergency alert portlet in the MyCCBC portal. Enrollees may opt out of all methods of communication except their college email address.

Access to the emergency alert portal will be on MyCCBC and will require a current active college network account.

Emergency alert information will be refreshed by a daily upload to the emergency alert provider.

If a student is not continuously enrolled, then the opt-out option, if previously selected, will be considered canceled. Continuous enrollment will be fall/spring/fall.

Enrollees who wish to have others contacted for emergency alerts may do so by adding their emergency alert information as an additional point of contact on the enrollment form.

If an enrollee adds contact notification for another person who is not otherwise enrolled in the emergency notification system, then that person may contact the IT Help Desk to have that entry cleared. The enrollee will be informed by email that the information has been removed.

Members of the community are able to receive CCBC emergency information by subscription to the CCBC emergency alert RSS feed, the College website or the College’s social networking sites.