The purpose of this procedure is to streamline reimbursement processing and ensure timely reimbursements.
Effective March 1, 2017, all administrative, faculty, and confidential employees will have expense reimbursements issued by direct deposit into the checking account listed in CCBC’s Payroll files. Paper checks will no longer be printed or mailed for employees in these job categories.
Approved and complete expense reimbursement forms should be submitted to the Business Office no later than Noon on Tuesday in order to receive expense reimbursement deposits by Friday. When the reimbursement is processed, the payee will receive an email from firstname.lastname@example.org containing the payment amount, transaction date, and payment reference number. This information will be sent to each recipient when the expense reimbursement is processed to the direct deposit account. In those rare cases when the Friday falls on a scheduled holiday, the Business Office will send a notice via email with a revised payable schedule.
CCBC staff employees may opt-in to have payroll as well as expense reimbursements directly deposited into a checking account by completing the direct deposit form on MyCCBC. The form is accessible under the “Payroll Forms” section of the CCBC Employees tab. Once the completed form is received by Payroll, the new direct deposit account will be added to the system. Please allow for one payroll process after submitting the Direct Deposit Authorization Form for direct deposit to be activated.
Please refer to procedure 6.06.001.002 for information on how to make updates to the direct deposit account on file.