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1.02.003 - Board of Trustees Position Description

Approved: 2/19/2013
Approved By: Board of Trustees
Category: 1 - STRUCTURE MISSION AND GOVERNANCE
Section: 02 - COLLEGE GOVERNANCE AND SPONSORSHIP

The Board of Trustees is composed of nine individuals appointed for six year, overlapping terms by the County Commissioners of Beaver County.  It is expected that the Commissioners will appoint competent representatives reflecting the gender, social, ethnic, economic makeup, age, and geographic distribution of the community. Upon appointment and having taken the oath of office, Trustees are expected to perform the duties and responsibilities defined for their office. In performance of these duties and responsibilities, Trustees are expected to uphold the public trust and to ensure the overall wellbeing and integrity of the College. As derived from statute and as established by policy of the Board of Trustees, the responsibilities of the Board shall be as follow:

  1. To recruit, employ, evaluate, establish compensation, and retain a qualified President who shall  serve as the chief executive and chief administrative officer of the College;
  2. To maintain a focus on the future of the College, to establish goals for advancement of the College, and to define  appropriate measures to assess the effectiveness of the institution in achievement of its goals;
  3. To establish appropriate policies governing the affairs of the College and to hold the President accountable for their implementation;
  4. To delegate administration of the College to the President and within the context of state/federal statutes and regulation and approved Board policy;
  5. To participate in professional development activities enhancing Board awareness of effective governance and knowledge of issues and trends facing community colleges within the state, region, and nation;
  6. To maintain the financial wellbeing of the College by approving a reasonable, balanced budget; conducting an independent, annual financial audit; enacting adequate rates for student tuition and fees;  by lobbying at the county, state and federal levels in support of appropriate funding by seeking appropriate financial support from the College’s private sector employers  and by active engagement in fundraising efforts of the CCBC Foundation;
  7. To ensure the quality of the College’s instructional programs and services  by requiring ongoing evaluation of the effectiveness of faculty, staff, programs, and services provided by the College;
  8. To advocate on behalf of  the College at the local, state, regional, and national levels;
  9. To perform the additional  duties and responsibilities as required by PA Statute, including but not limited to the following:
    • To hold, rent, lease, sell, purchase, and improve land, buildings, furnishings, equipment, materials, books, and supplies;
    • To enter into contracts for services with schools, colleges, or universities, or school districts or municipalities, and to exercise such other powers and perform other duties as are necessary to effectuate the purposes of Title 24 PS, 19-A;
    • To accept and receive gifts of real and personal property, federal, state and local moneys and grants, and to expend the same;
    • To make policies providing for the admission and expulsion of students, the courses of instruction, the tuition and fees to be charged, and for all matters related to the government and administration of the College;
    • To submit to the State Board of Education for its approval proposed amendments to the community college plan;
    • To enter into contracts for services to high schools of the county to provide area vocational-technical education services;

In the effective performance of its duties and responsibilities, the Board shall adhere to the following guidelines and procedural requirements:

  1. The Board will develop a position description for the President and will engage in a competitive process to identify the best qualified person the College can recruit and afford to serve as the President.
  2. The Board will consult with the President in the development of performance objectives for the President and use these as objectives in conducting an annual performance evaluation of the President.
  3. The Board will establish reporting requirements for the President to ensure Trustees are adequately and appropriately informed on the performance of the College in addressing its mission and goals and in planning for serving the changing educational needs with the region.
  4. The Board will conduct the business of the College in open public meetings, appropriately posted and will ensure that the President is offered an opportunity to attend and participate in such meetings.
  5. The Board will have three employees directly responsible to the Board: the President, the Solicitor, and the External Auditor.
  6. The Board will maintain open channels of communication with students, employees and the community.  Where issues or concern relating to college operations are cited to members of the board, such issues will be channeled through the President for investigation, action, and report to the Board as may be necessary.
  7. It is expected that the agenda for each regular meeting of the Board of Trustees will allocate time for reports from departments and divisions within the College and for public comment.
  8. The Board will engage in an annual evaluation of its own performance, individually and collectively to ensure its leadership effectively addresses the vision and goals of the College
  9. Deliberations of the Board will focus on discussions of policy, growth, direction, evaluation, philosophy, finances, community needs, accountability, and priorities for action.
  10. The Board will organize and conduct an intensive orientation program for all new Trustees with participation by the Chairperson of the Board and the College President.
  11. The Board will conduct a retreat at least once each year for the purpose of self-evaluation.
  12. The Board will require the development and maintenance of long-range financial, facilities and technology plans.
  13. The Board will participate in the College's public information efforts as advocates for the College.
  14. The Board will periodically engage with the community to review, update, and evaluate the College's philosophy, mission, and goals.