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Policies Affecting Aid


Pell Recalculation Date Policy

The federal government requires all colleges to set a Pell recalculation date for every semester.  The policy of the CCBC Student Financial Services Office is to review/recalculate Pell Grant eligibility as of the schedule posted below.  The Pell grant will be based on student’s current enrollment on these dates and may not reflect the courses that a student is charged for.  If a student is registered in multiple sub-terms the Pell recalculation date will be based on the date for the last sub term that a student is registered in and Pell will be disbursed as of the later recalculation date.  If a student’s Pell grant is disbursed based on an earlier sub-term and a student adds an additional class, the student will not receive additional Pell grant.

Ex:  A student is registered in 9 credits in the 15-week term and 3 credits in the 2nd 7-week term. The students Pell grant will be released based on the Pell recalculation date for the 2nd 7-week term (October 29, 2019) and will be based on the number of credits registered at that time.

Ex: A student is registered in 9 credits in the 15-week term and the Pell is released on the 15-week Pell Recalculation date of September 11, 2019 a ¾ time.  The student then adds an additional class in the 2nd 7-week term. The student will not receive any additional pell grant for the additional enrollment.


The Community College of Beaver County has established the following Pell Recalculation dates for the 2019-2020 Academic Year.

 Fall 2019 Term


Start and End Dates

Pell Recalculation Date

15-Week Term



1st 7-Week Sub-Term



10-Week Sub-Term



2nd 7-Week Sub-Term




Spring 2019 Term


Start and End Dates

Pell Recalculation Date

15-Week Term



1st 7-Week Sub-Term



10-Week Sub-Term



2nd 7-Week Sub-Term






Withdrawal Policy - Students who need to withdraw from one or more courses for a semester in which they received financial aid should contact the Financial Aid Office.  The Financial Aid office can advise students about how withdrawing may affect their aid for the current semester as well as future semesters.

Refund Policy for Title IV Recipients - The Community College of Beaver County follows established federal guidelines for the treatment of students who withdraw from the college.  A student who completely withdraws (either officially or unofficially) may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive. 

If a student withdraws prior to completing 60% of the payment period the student is only eligible for the amount of Title IV aid that he/she has earned based on the time spent in academic attendance.  Financial Aid must be prorated based on the percentage of the semester attended.  If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned by the student.

The institution must return the amount of Title IV funds no later than 30 days after the date of the withdrawal.  Funds will be returned in the following order:

Direct Unsubsidized Loans

Direct Subsidized Loans

Direct Plus Loans

Federal Pell Grants

Federal Supplemental Opportunity Grants

Other assistance

Unofficial Withdraw-A student is deemed to have unoffically withdrawn if they fail to earn a passing grade in any course. For purposes of Title IV refunds students who unofficially withdraw the students last day of attendance will be the midpoint of the period unless the student can document attendance at an academically-related activity. 

Example of a Title IV Withdraw

A student registers for the fall semester that begins on August 23 and ends on December 17 and receives $2775.00 in pell grant funds.  The student subsequently withdraws from all of their courses on October 1, 2010.  The student has only completed 40 out of the 117 days or 34% of the semester. The student is therefore only eligible for $943.50($2775.00 x 34%) in pell grant since they have only completed 34% of the semester.  The college’s refund policy only allows for a refund of tuition and fees during the first three weeks of the semester therefore the student owes 100% of the total tuition and fees but is only eligible to keep 34% of their aid and most likely will owe the college the balance of the tuition and fees.

Return of Unearned Tuition Assistance Funds

To comply with the new Department of Defense policy, The Community College of Beaver County will return any unearned TA funds on a prorated basis through the 60% portion of the term for which the funds were provided.  TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending.  These funds are returned to the military service branch, and may create a balance due on the students account as the amount returned to TA may be different than the amount of tuition and fees charged.


The following schedule will be followed for TA refunds.

15 Week Term

Before or during the 1st week of the term         100%

During weeks 2 through 4                                 75%

During weeks 5 through 7                                 50%

During weeks 8 through 9                                  40%

During weeks 10-15                                            0%


10 Week Term

Before or during the 1st week of the term           100%

During weeks 2 through 3                                   75%

During weeks 4 through 5                                    50%

During week 6                                                     40%

During weeks 7 through 10                                     0%


7 Week Term

Before or during the 1st week of the term.          100%

During weeks 2 through 3                                   75%

During week 4 through 5                                     50%

During week 6                                                    40%

 During week 7                                                     0%

Request for Income Redutions

As of the 2017-2018 financial aid award year, the Department of Education will be requiring students and parents to provide prior, prior year tax information to complete the Free Application for Federal Student Aid (FAFSA). The Community College of Beaver County understands that students and parents may have had extenuating circumstances that has caused a significant change in income from the 2015 tax year, and therefore will accept request for income reductions.  Students/Parents that wish to request an income reduction must complete the income reduction form and submit it to the Financial Aid Office. 

Students and parents must provide all of the requested documentation and complete the entire form or the request will be denied.  The Community College of Beaver County will review all of the documentation regarding income for 2017, 2018, and projected 2019 income and determine which year provides the most accurate reflection of the student and parents current financial situation.  The decision of the financial aid office designee is final and there are no appeals. 



Academic Progress

Progress Policy - CCBC is required by federal regulations to establish and maintain a standard for academic progress for a student who received Title IV funds.  The federal financial aid programs include Pell Grants, SEOG Grants, Stafford Loans, Federal Work-Study, and ACG Grants.  In addition CCBC will not certify an alternative loan for students who are failing to make academic progress. This policy differs from the College's academic policy and the PHEAA State Grant policy.

What is Financial Aid Progress?

In order to continue to receive federal financial aid, you must be "progressing" towards a degree.  The Department of Education requires the financial aid office to establish both qualitative and quantitative standards that you must meet in order to be eligible for aid. Our office checks academic progress at the end of each semester of enrollment. 

Required Credits Earned - Quantitative Standards

To make progress, you must successfully complete a minimum of 75% of the credits you attempted and received aid for.  Withdrawal(W), Incomplete (I), Failure(F), and No Grade(NG) will be considered attempted credits for financial aid purposes. 

Minimum Cumulative QPR Requirement - Qualitative Standard

    • To demonstrate progression, you must maintain a minimum QPA of 2.0. 

Maximum Qualifications

Your federal financial aid eligibility is limited to 150% of the published length of your program.  Completion time is measured in credit hours ( i.e. a 66 credit hour Associate Degree has a maximum completion time frame of 99 credits).

Once you reach the credit limit you are "Out of Financial Aid (OFA)". Student who have completed one associate degree and are pursuing a second degree will have their maximum time frame increased to 132 credits.

Loss of Financial Aid for Failure to Make Academic Progress

Students who fail to make academic progress will be placed on financial aid warning for the next enrollment period and are eligible to receive financial aid while on warning.  Students who fail to make progress after a semester of warning will be placed on non academic progress and will not be eligible for aid for future enrollment. 

Any deficiencies in your progress must be made up at your expense by successfully completing courses at Community College of Beaver County.  Once the deficiency is remedied, you must inform the Financial Aid Office that you would like your financial aid reinstated for subsequent periods of enrollment.

Right to Appeal

Students who are denied aid due to non-academic progress have the opportunity to appeal, in writing, within 45 days of denial of aid.  The letter, addressed to the Director of Student Financial Services, should describe in detail the reason(s) for failure to make satisfactory progress.

Academic Progress for State Grant

A full-time student may receive a maximum of four semesters of PHEAA state grants at CCBC.  PHEAA grants require successful completion of 12 credits per term if full-time and 6 credits per term if part-time.