The Family Educational Rights and Privacy Act (FERPA)
Top 10 FERPA Q & A.
1.What is FERPA?
The Family Educational Rights and Privacy Act (FERPA) of 1974, also known as the Buckley Amendment. FERPA protects the privacy of students’ education records by requiring written consent before disclosing personally identifiable information to a third party. Institutions are responsible for insuring that all school officials are compliant. Students are permitted to inspect and review their education records. Any educational institution or educational agency that receive funds under any program administered by the U.S. Secretary of Education must comply with FERPA.
2. What FERPA rights are given to students and former students?
Students have the right to inspect and review their education records, the right to request to amend their education records, the right to limit disclosure of personally identifiable information, and the right to file a complaint with the Department of Education concerning an alleged failure by the institution to comply with FERPA.
3. When do FERPA rights begin for students?
FERPA rights begin for a student when the student enrolls in a postsecondary institution. At a postsecondary institution, rights belong to the student in attendance, regardless of the student’s age.
4. Who can access student information?
Student information can be accessed by anyone who received prior written consent from the student, is an approved school official/agent, and in the event of a health or safety emergency. Student information can be accessed in compliance with judicial, international (SEVIS), military (Solomon amendment), and federal or state supported education programs. Anyone can access directory information which is not considered to be harmful or an invasion of privacy if disclosed.
5. Do parents have rights if their child is dually enrolled?
FERPA rights are transferred to the student when the student enrolls in a postsecondary institution, regardless of the student’s age. If a student is dually enrolled in high school and a postsecondary institution the two schools may exchange information pertaining to that student. Parents still retain the rights under FERPA at the high school if the student is a minor. In this case, parents may inspect and review records sent by the postsecondary institution to the high school.
6. How can students give proud supporters access to their education records?
Students can give proud supporters access to their education records if they sign a FERPA waiver form. Students can locate a FERPA waiver form at the Information and Registration Center (IRC) or at ccbc.edu/ferpa.
7.What are education records?
Education records include paper and electronic mail, records, files, documents, and other materials that are directly related to the student.
8. What information may be released?
According to the CCBC Academic Catalog and Student Handbook consistent with the requirements of the Family Educational Rights and Privacy Act of 1974 (FERPA), students are annually notified that the College has designated the following student information as directory information that may be disclosed for any purpose without student consent:
- Major Field of study
- Dates of attendance
- Degrees and awards received
- Previous institution(s) attended
- Participation in officially recognized sports and activities
- Weight and height of members of athletic teams
9. How do I withhold my directory information?
According to the CCBC Academic Catalog and Student Handbook, to withhold disclosure of information listed above, a written request must be received by the Information and Registration Center (IRC). This request must be made each term the student is enrolled. Forms requesting the withholding of information are available in the Information and Registration Center (IRC).
10. How can I learn more about FERPA Policies?
Students can locate more information about FERPA by going to the Family Policy Compliance Office through the United States Department of Education at: www.ed.gov/policy/gen/guid/fpco/index.html